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Yore Bylaws

September 2004
 

ARTICLE I - NAME, PURPOSE

Section 1: The name of the organization shall be Yore Folk Dance Ensemble.

Section 2: Yore Folk Dance Ensemble was formed to teach, perform and preserve Turkish folk dance; to increase, improve and promote public knowledge and understanding of Turkish folk dance and Turkish culture in general.

ARTICLE II - MEMBERSHIP

Section 1: Application for voting membership shall be open to any individual who is interested in Turkish folk dance or Turkish culture in general and supports the purpose statement in Article 1, Section 2, and continuing membership is contingent upon individuals own will.

Section 2: Membership shall be granted upon a majority vote of the members.

Section 3: The Board shall have the authority to establish and define nonvoting categories of membership.

ARTICLE III - MEETINGS OF MEMBERS

Section 1: Annual Meeting. The date of the regular annual meeting shall be set by the Board of Directors who shall also set the time and place.

Section 2: Special Meetings. Special meetings may be called by one of the Executive Directors, or a simple majority of the Board of Directors. A petition signed by ten percent of the voting members may call a special meeting.

Section 3: Notice. Notice of each meeting shall be given to each voting member, by e-mail, not less than two days before the meeting.

Section 4: Attendance to Events. Simple majority of voting members is mandatory for the Ensemble to attend any third party events or festivals.

ARTICLE IV - BOARD OF DIRECTORS

Section 1: Board Role, Size, and Composition. The Board is responsible for communication of the Ensemble with other organizations, and delegates responsibility to the Ensemble's Executive Directors and committees. The Board is not authorized to make decision on training strategies or the attendance of the dancers to any third party events or festivals. The Board shall have up to ten, and no fewer than four, members. The board receives no compensation other than reasonable expenses.

Section 2: Meetings. The Board shall meet at least quarterly, at an agreed upon time and place.

Section 3: Board Elections. Board members shall be elected by the voting members.

Section 4: All members will be eligible to vote for each board candidate. Each member eligible to vote shall receive one ballot, and shall have a number of votes equal to the number of openings to be filled in the particular ballot. The nominees receiving the largest number of votes in the ballot in the annual election shall be elected to those full term vacancies that exist.

Section 5: Terms. All Board members shall serve one-year term and eligible for re-election.

Section 6: Quorum. A quorum must be attended by at least forty percent of the Board members before business can be transacted or motions made or passed.

Section 7: Notice. An official Board meeting requires that each Board member have written notice two weeks in advance.

Section 8: Officers and Duties. There shall be four officers of the Board consisting of two Executive Directors, Secretary, and Treasurer. Their duties are as follows:
The Executive Directors shall convene regularly scheduled Board meetings, shall conduct the communication with other associations to reach the goals and objectives established by the members.

The Secretary shall be responsible for keeping records of Board actions, including overseeing the taking of minutes at all board meetings, sending out meeting announcements, distributing copies of minutes and the agenda to each Board member, and assuring that corporate records are maintained.

The Treasurer shall make a report at each Board meeting. Treasurer shall help develop fundraising plans, and make financial information available to Board members and the public.

Section 9: Vacancies. When a vacancy on the Board exists, nominations for new members may be received from present members by the Secretary two weeks in advance of a Board meeting. These nominations shall be sent out to Board members with the regular Board meeting announcement, to be voted upon at the next Board meeting. All vacancies will be filled only to the end of the particular Board member's term.

Section 10: Resignation, Termination and Absences. Resignation from the Board must be in writing and received by the Secretary. A Board member shall be dropped for excess absences from the Board if he or she has three unexcused absences from Board meetings in a year. A Board member may be removed for other reasons by a two-third’s vote of the members.

Section 11: Special Meetings. Special meetings of the Board shall be called upon the request of one-third of the Board. Notices of special meetings shall be sent out by the Secretary to each Board member postmarked two weeks in advance.

Section 12: The Board may set dues schedules for memberships.

ARTICLE V - COMMITTEES

Section 1: The Board may create committees as needed, such as public relations, communications, purchasing, and artistic design. The two standing committees are the Finance Committee and the Training Committee.

Section 2: Finance Committee. The Treasurer is chair of the Finance Committee, which includes at least one other voting member. The Finance Committee is responsible for developing and reviewing fiscal procedures, a fundraising plan, and deposit and disbursement of money and valuables of the organization. The majority vote must approve the budget, and all expenditures must be within the budget. Any major change in the budget must be approved by the Board. The fiscal year shall be the calendar year. Quarterly reports are required to be submitted to the members showing income, expenditures and pending income. The financial records of the Ensemble are public information and shall be made available to the membership, Board members and the public.

Section 3: Training Committee. The Training Committee, which includes at least three of the voting members who have been dancing within the Ensemble for at least two years, is responsible for developing strategies for teaching Turkish folk dance to the rest of the members and advising the Board regarding purchasing or maintenance of costumes.

ARTICLE VI - AMENDMENTS

Section 1: These Bylaws may be amended when necessary by a two-thirds majority of the voting members. Proposed amendments must be submitted to the Secretary to be sent out with the notice of meeting.